Vacancy: BB 4 – Manager (NLA)

Vacancy: BB 4 – Manager (NLA)
Applications are invited for the above position in the National Library of the Australian Embassy, Jakarta. The position is a full time position with an immediate commencement date required.

The duties of the position and selection criteria are listed below. The successful applicant will meet the selection criteria as detailed in the attached. Applicants should ensure their application includes comments on how they meet each of the selection criteria and should be no longer that three (3) typed A4 pages. Applicants should also include a copy of their curriculum vitae (resume), and details of two referees who may be contacted if necessary. Applications which do not address the selection criteria will not be considered for interview.

A monthly salary of IDR.12,685,462 will be offered to the successful applicant dependent upon qualifications, relevant experience and demonstrated skill.

Applications should be directed to Ms Gaby Kusniadi, Training and Recruitment Officer at the following email address: jakartajobapplications@dfat.gov.au, with subject: Manager (NLA) before close of business 16.00 hours on Thursday, 6 August 2009. Please note that no phone call inquiries will be taken and only short-listed applicants will be notified.

Duty Statement
Position No. TBA
Designation and Classification: LES / BB 4
Local Designation: Manager
Department: National Library
Section: National Library
Branch: Australian Embassy, Jakarta
Continuing, Fixed Term or Part Time: Continuing
Immediate Supervisor: Senior Librarian, Indonesian Unit (National Library Canberra)
No. of subordinates: Three

Duty Number :

Manage the operations of the National Library Office in Jakarta;
Develop and build highly effective working relations with Indonesian publishers and suppliers in commercial, government and non-government sectors, and with counterpart organisations in Indonesia. The ability to speak and write Indonesian fluently and to communicate confidently is essential for this role;
Using these networks, develop and build the National Library’s Indonesian collections according to current collecting policy;
Manage effectively all support aspects for the NLA’s office in Jakarta. This includes responsibility for ordering and payments, and supervising and managing the Acquisitions Officer (BB3), Cataloguing Officer (BB3) and Acquisitions Assistant (BB2). Undertake budget management, reporting and general administration;
Develop and maintain close liaison with National Library officers and key stakeholders;
Participate in and contribute to discussions of collection strategies. Report issues affecting the publishing sector in Indonesia and the acquisition of new materials;
Maintain and keep up to date the data bases of catalogue and acquisitions records of Indonesian-language material acquired for the National Library;
Carry out other duties as required.
All duties are carried out with due regard to the requirements and expectations of the Service Level Agreement.

Duty representing highest function: 1 – 4

Selection Criteria
Essential:

Demonstrated ability to set up and maintain an effective network of supplier and publisher contacts including private sector suppliers and publishers, government agencies and NGO representatives;
Demonstrated understanding of the National Library’s current collecting policy for Indonesia and key collecting strategies;
Sound understanding of library professional practices in the acquisitions, cataloguing and management of library collections. Ability to manage technical procedures and requirements for preparing consignments for shipping to Canberra;
Demonstrated supervisory and organisational skills. Ability to supervise a small work team to ensure efficient and effective management of the NLA Office;
Fluent Bahasa Indonesia and a high level of English language skill, together with a good level of numeracy;
Sound interpersonal skills, including common sense, reliability, initiative and the capacity to liaise with people at all levels;
Sound knowledge of standard office computing applications (for example, Microsoft Office) and specialised library standards (for example, MARC format and Library of Congress standards). Ability to utilise effectively remote access to the NLA’s Integrated Library Management System;
Desirable

Tertiary qualifications in librarianship or other qualifications appropriate to the duties stated.



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Addressing the Selection Criteria
Outline your skills and abilities that relate to the criterion you are addressing.
Do not simply address the criterion by saying that you possess the required skills but highlight your skills, experiences and achievements. Describe how you utilise these skills and provide examples.
Think broadly and diversely when addressing the criterion. For example: if the criterion relates to an employer seeking a person with good communication skills, think about the different forms of communication (in person, in writing, over the telephone and communicating with persons from different ethnic backgrounds/cultures, language barriers, non verbal communication skills etc).
Make sure that your response is clear, succinct and concise. Remember, there is no need to impress by providing an overly complicated response that the employer is will have trouble interpreting.
Use positive action words.
Ensure that your response to each criterion is no longer than half a page.
Run a spell check on your computer before anyone sees your application.
Do a grammar review.